News & Notices
Harbor Cove Owners, Renters and Guests
Sunday, May 29th
5pm-Until
BBQ, beer, soft drinks & music provided.
Please bring a salad, side or dessert.
Questions: tod.frick@mssb.com
Category : HC Owners News & Notices
Boat Trailer Parking
On April 30, 2011, the “on site” parking for Boat Trailers at Harbor Cove Condominium will rotate. This will allow owners who did not have “on site” trailer parking privileges this past year to park their trailer in the designated lot effective May 1, 2011.
Owners who were assigned trailer parking spaces for this past year will be required to remove their boat and/or trailer from the parking lot no later than April 30, 2011 to make room for owners with permit numbers 1-30 to park trailers. Please make sure to do this promptly so as not to interfere with owners who will be bringing in their trailers to take advantage of the “on site” parking privileges. We need everyone’s cooperation to make this transition go smoothly.
In order to effectively manage and monitor the boat trailer parking, the board has adopted assigned parking boat trailer parking spaces. The trailer spaces will be numbered and assigned to each owner having parking privileges. The attached schedule reflects the assigned parking spaces for each unit and their respective parking term/privilege. Rules under the new plan are as follows:
- There will be 30 numbered trailer parking spaces assigned to Unit/Owners.
- Units in the “Yellow” column have priority for the assigned parking space for the Period May 1, 2011- April 30, 2012.
- Unit owners may share only the designated space assigned to each unit subject to the unit having the priority term. If the priority unit owner is not using the space, the other assigned unit owner may use the assigned parking space provided they have the priority unit’s consent.
- If a trailer is parked in any other space but the assigned space, it is deemed “unauthorized”.
- Renters may only use the unit owner’s assigned boat parking space and it must be that units assigned parking term.
- Boat Trailers will only be allowed to park in these identified assigned parking spaces. Any “unauthorized” parking will cause the trailer to be towed and/or the unit owner fined at the Board’s discretion. The Board will adopt a fine/removal procedure to enforce these rules and regulations.
- All permanent boat trailers will still be required to have a Harbor Cove Permit sticker to identify ownership of such trailer. Stickers are to be sent out to Owners with additional stickers to be obtained thru the Association Management Company, Meyers Management.
- If a trailer is temporary or new, then the unit owner shall identify the trailer with their appropriate unit number. Trailers with out permit stickers or unit numbers are deemed “unauthorized”
- Jet Ski’s and Jet Ski trailers are considered boat trailers and are to follow rules as stated above.
- Multiple Trailers will be allowed in one parking space provided they are neatly stored/permitted/assigned for the space and they do not exceed more area than the parking space provided.
The Board appreciates everyone’s assistance in implementing this program. Once in place, it will resolve issues about the boat trailer parking and guarantee Unit Owner’s a parking space during their respective term. The boat trailer parking space assignment and rules will be posted on the Association’s bulletin board and in the parking area. Trailer permit decals will be distributed once completed. Please be sure to display your decal on the “tongue” of your trailer for identification purposes.
If you have any questions, concerns, or additional decals, contact Pat Simpson at Pat Simpson Group, LLC (251) 923-9292.
Category : HC Owners News & Notices
Dear Owners,
During the course of the year, contracts with vendors are reviewed, negotiated, and the services evaluated. This process is time consuming for the BOD, but necessary to ensure proper services have been provided and value is received. The evaluation of Meyer Association Management was not satisfactory in multiple fields. There have been multiple property manager changes over recent years and most currently, Jack Showacre, resigned and was replaced with Adrianne Black. This certainly leads to continuity issues with work coordination.
A lack of proactive and progressive management from Meyer Association Management has led to many issues. Most recently, the excessive water bills are a result of poor management follow through. In fact, many tasks that should be handled by Meyer Property Management have fallen on the BOD for intervention. As an example, Andy Grant has been instrumental in recovering funds from past due accounts, pursuing judgments against defaulted loans, and discovering accounting errors. Mr. Grant has has taken the lead in challenging / negotiating price decreases for insurance policies. The BOD has been involved in many price negotiations and service evaluations over the last 2 years. These are topics that should be handled by the property management provider. Despite discussions with the Meyer organization, we have not seen improved services.
The BOD solicited proposals from multiple management companies, including Meyer Association Management, to provide an improved scope of work and pricing structure. The BOD and a unit owner heard presentations and interviewed the prospective candidates. Meyer Association Management was allowed to submit a new offer for review with the understanding that a change in management was possible. There was no change in service, scope of work, or pricing offered by Meyer Association Management. The BOD has decided to change property management from Meyer Association Management to The Pat Simpson Group LLC. The benefits of the new property manager are: improved on-site presence; professional supervision of service providers; annual evaluations of vendors; and reduced costs. Additionally, our new property manager will be able to perform limited maintenance repairs, further enhancing cost savings.
During the process, a few people have asked about the possible changes and were concerned over the loss of Perry Phillips. Mr. Phillips operates under a separate janitorial agreement and is part of the existing Meyer Association Management contract. Mr. Phillips will be interviewed by The Pat Simpson Group LLC as a potential candidate. Mr. Phillips will be offered the opportunity to be retained through the transition period regardless of his negotiation with the new property manager. In the interest of work continuity, all current service providers will be interviewed for retainment.
The Accounts Payable / Accounts Receivable process will be awarded to St. Johns Business Services, a professional bookkeeping service. Tod Frick and Andy Grant interviewed prospective companies and award the business based on the interview process and due diligence. You will be contacted soon regarding the transitioning of HOA payments.
The effective date for full-time change in management will be 30-April-2011. During the transition period, now through April 30, The Pat Simpson Group LLC will be interim management, taking over full-time 1-May-2011. The change in property management does not impact any arrangements that individual unit owners have made regarding unit rentals.
More information will be communicated as we begin the transition.
With best regards,
Charles Watson
BOD
Category : HC Owners News & Notices
Dear Owners,
The floor coating project that was announced at the annual HOA meeting will begin soon. A new product has been chosen that will allow a “walk on” drying time of 4 hours. This will eliminate the need for shutting down entire floors for the application process. The material has been used at multiple Gulf Coast locations with good owner satisfaction. The warranty period is equal to other products as well.
A sample area has been prepared across from the elevators in the breezeway (in front of units (106 / 107). Please take the time to view the sample and provide feedback. The material density and color is what has been recommended by the contractor.
Advanced notification of he application will follow soon. The midweek days will be optimal times to avoid heavy vacancy. If conflicts arise during the scheduled work, please notify me as soon as possible.
Regards,
Charles
256.997.6083
Category : HC Owners News & Notices
MAY 14, RECEPTION EMERGING ARTISTS, at the Orange Beach Art Center, For more info call: 251.981.2787
MAY 14, ORANGE BEACH WINE FESTIVAL, at the Caribe Resort, 11 AM – 4 PM, For info call: 888.607.7020
MAY 19, MYSTERY DINNER THEATER, at the Orange Beach Art Center, For more info call: 251.981.2787
MAY 20 – 21, HANGOUT MUSIC FESTIVAL in Gulf Shores, For more info call: 888.512.7469
Category : News & Notices
APRIL 1, ELEMENTARY SCHOOL FUNDRAISER, with a chance to win five-thousand dollars, Tickets are available at the School. For more info call: 251.747.4867, 251.752.1223 or 415.694.1180
APRIL 8 – 10, BOAT SHOW AT THE WHARF, For more info call: 251.981.1022
APRIL 20, COMMUNITY-WIDE PRAYER, Cotton Bayou Beach, For more info call: 251.981.6979
APRIL 22, HOT GLASS AND COLD DRINKS at the Orange Beach Art Center, For more info call: 251.981.2787
APRIL 23, EARTH DAY, For more info call: 251.981.6979
APRIL 29, RELAY FOR LIFE, For info call: 251.981.6979
Category : News & Notices